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Associate Executive Director Head Start/Early Head Start

Posted: 03/21/2021

Responsible for the administration and management of Head Start/Early Head Start services, budget, and agency standards. Responsible for the oversight of strong collaborative relationships, Head Start services staff, compliance with Head Start Performance Standards, federal/state/local regulations, and organization policies and procedures.
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.  We are welcoming:  we are open to all. We are a place where you can belong and become.  We are genuine:  we value you and embrace your individuality.  We are hopeful:  we believe in you and your potential to become a catalyst in the world.  We are nurturing:  we support you in your journey to develop your full potential.  We are determined:  above all else, we are on a relentless quest to make our community stronger beginning with you.

  1. Recruit, hire, train, supervise, support, schedule, evaluate & develop, staff, complying with applicable policies, laws, and regulations.
  2. Provide guidance and leadership to staff to emphasize the importance of the program achieving high standards of quality, internally, and through public / private sector partnerships.
  3. Provide and/or secure training and technical assistance for all staff as part of the commitment to excellence.
  4. Monitor the implementation of the responsibilities of staff through observation, monthly supervisory meetings, team meetings, and review of files and documentation.
  5. Maintain open lines of communication with staff.
  6. Work with other organizations in the community to foster collaboration as defined by federal Head Start.
  7. Maintain effective, appropriate communication with the Board of Directors, including:
    1. Attend all regular and special meetings, and committee meetings
    2. Provide a written report to the board of the fiscal and programmatic status of the program and of the administrative activities since the last meeting monitoring results, and strategies to resolve problems
    3. Communicate relevant information from the funding sources
    4. Provide training for new Board members and periodic refresher for veteran Board members on their roles and responsibilities.
  8. In conjunction with the Board of Directors, staff, and Policy Council, lead planning meetings in which long and short-term goals for improvement are established.
  9. Conduct a complete Community Assessment every five years and an up-date during the intervening years.
  10. With input from program participants and the staff, develop a funding application every year.
  11. Assume an active role in the annual program self-assessment.
  12. Identify & assure remediation of any federal, state, local non-compliances or risk management health & safety concerns found in Ongoing Monitoring and self-assessment and incorporates recommendations into planning for the improvement of the program.
  13. Work directly with the Finance Department, to prepare annual budgets and monitors the status of the budget to facilitate effective oversight of expenditures.
14.Monitor the program's non-federal share to assure that the amount required is met. Meet with staff, parents, and the Board to develop strategies for increasing the amount of the program's accumulated non-federal share, if necessary.
  1. Review and analyze monthly financial and statistical reports to assess the budget status and to initiate preventative measures if any problems appear to be predicated. 
  2. Complete and submit regular reports to the funding sources, the Board of Directors, and the Policy Committee.
  3. Assure the program serves the number of eligible children for which it is funded.
  4. Read management, leadership, and program-related materials to keep abreast of developments in comprehensive early childhood programs.
  5. Hear and resolve community complaints about the program, seeking input from staff, parents, and/or Board, as needed.
The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.  Job descriptions are subject to periodic review and approval.
Collaboration:  Creates sustainable relationships within the Y and with other organizations in service to the community.
Communication & Influence:  Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.
Inclusion:  Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
Critical Thinking & Decision Making:  Makes informed decisions based on logic, data, and sound judgment.  Developing Self & Others:  Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.
Minimum Bachelor's degree in Early Childhood Education, Child Development, Social Welfare, Public Administration, Human Resources, Day Care Administration, or one of the social sciences.
  1. A minimum of three years pre-school management experience.
  2. Experience with Head Start philosophy and the ability to implement its principle of shared authority and decision making. 
  3. Experience in human services program management, including program planning, operations, budgets and evaluation, and the use of management information systems. 
  4. Experience working with complex communication systems, including the ability to work as part of a team. 
  5. Bilingual (Spanish/English) preferred.
Must have the capability to engage in the physical activities’ incidental to the job, including without limitation, the capability to:
Regularly stand; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk and hear. Frequently required to walk; sit and taste or smell. Lift and move children. Lift and move equipment and furniture as necessary to facilitate the execution of classroom activities. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus including ability to supervise and monitor children both by sight and sound always. Remain alert during naptime supervision. Respond to children in the case of an emergency to ensure safety, such as the capability to react quickly and chase after a child if he or she runs toward danger or tries to leave the classroom. Most days, employee will be working a portion of the day outside in temperatures ranging from 15 degrees Fahrenheit (with wind chill) up to 90 degrees Fahrenheit. Attend to the needs of children with disabilities, including physically challenged children. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Apply by: 4/24/21