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Production Administrator

Wallin Search Group
Job Description
One of the region’s premier landscape companies is searching for an Administrator to support their irrigation field team, interfacing with customers and vendors. This is a full-time year-round position with excellent benefits.
Responsibilities:
  • Maintain accurate database for clients and vendors.
  • Generate customer contracts & estimates.
  • Customer scheduling with outbound calls and fielding incoming calls/inquiries.
  • Create daily work orders for field personnel.
  • Daily recording of production & customer pricing / billing.
  • Create and invoice customers upon completion of work.
  • Administer company purchase orders.
  • Enter vendor invoices and make payments, as directed.
  • Maintain accurate filing of customer billing and vendor invoices.
  • Generate daily, weekly and monthly reports, as needed.
  • Interface with customers and vendors regarding billing and payments, etc.
  • Act as liaison with landscaping contractor for scheduling, work performed and billing.
  • Manage “special projects”, as assigned.
  • Assist office staff with various assignments, as needed.
Qualifications:
  • Good typing and data entry skills.
  • Ability to perform basic math equations & formulas.
  • Good interpersonal skills with a customer service orientation.
  • Ability to work cooperatively in a team environment, and ability to interface effectively with staff, managers and the public.
  • Ability to make decisions on your own, but also know when additional assistance is needed, and to ask for it.
  • Ability to manage projects and meet timelines; well organized.
  • Knowledge of landscape & irrigation industry & terminology is a plus.
  • Experience working with QuickBooks and Hindsite software a plus.
  • High level of proficiency with MS Office, including MS Excel.
  • Demonstrate good character and leadership skills.
Contact Information