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Office Manager/Bookkeeper

Full service marine yard is looking for an Office Manager to provide administration, bookkeeping, and human resources for their business of under 10 employees. This is a year-round position and offers flexible hours within a casual yet busy office environment. The Office Manager will work closely with the Owner on day-to-day business operations and provide excellent service to their high-end clientele, vendors and industry partners. 
         
Responsibilities include:            

  • Accounts Payable – Record invoices and reconcile monthly; Track and pay subcontractors; Print checks on demand; Record and reconcile credit cards, loans, and insurances monthly.
  • Accounts Receivable – Invoice per daily/weekly/monthly schedules; Send statements monthly; Call on accounts due for payment; Process checks and credit card payments.
  • Reconcile bank accounts monthly; Record debit transactions daily.
  • Pay sales tax liability monthly.
  • Process material returns and request vendor credits.
  • Maintain insurances including registrations, inspections, excise taxes, audits, etc.
  • Enter customer materials based on timesheet data.
  • Enter employee timesheet data daily for payroll and billing.
  • Process weekly payroll; Maintain up to date Payroll Records and QuickBooks.
  • Maintain files for yearend taxes.
  • Maintain LLC payments.
  • Produce reports for billing which include job/material time tracking.
  • Maintain vendor pricing lists and update as adjustments are made.
  • Make bank deposits and office/shop supply runs.
  • Maintain office organization, cleanliness and trash removal.
  • Answer incoming calls; Monitor email account and office phone voicemail.
  • Other projects and support to the owner as needed.
Qualifications:
  • Strong technology skills including Microsoft Word, Excel and Adobe Acrobat.
  • Highly proficient in QuickBooks including inventory updates, payroll input, sales tax, report processing, and troubleshooting.
  • Excellent customer service and phone skills.
  • Knowledge of boats and/or the marine industry a plus.